Candidates

The Candidates page is the central register of all individuals who have applied or been considered for positions in your organization. Each candidate has a profile with contact details, a status, a source, tags, and an optional uploaded resume. Candidates are linked to applications; a single candidate can have multiple applications for different positions.

Accessing the Page

• Route: /candidates
• Menu Path: HR → Recruitment → Candidates

List Columns

Column	Default Visible	Sortable	Description
Name	Yes	Yes	Full name; email shown below
Phone	Yes	No	Contact phone number
Source	Yes	No	How the candidate was sourced
Status	Yes	No	Current candidate status badge
Resume	Yes	No	Indicator if a resume has been uploaded
Tags	Yes	No	Tags assigned to the candidate
Added	Yes	Yes	Date the candidate was added

Status Values

Status	Description
Active	In the recruitment pipeline
Hired	Candidate has been hired as an employee
Archived	Removed from active consideration

Source Values

Source	Description
Website	Applied via the company careers page
LinkedIn	Sourced from LinkedIn
Referral	Referred by an existing employee
Agency	Placed by a recruitment agency
Job Board	Applied through a job board
Manual	Added manually by a recruiter

Filtering

Filter	Type	Description
Search	Free text	Searches by candidate name or email
Status	Select	Filter by candidate status
Source	Select	Filter by candidate source

Sorting

Click any sortable column header to sort ascending; click again for descending; third click removes the sort. Default sort: date added descending.

Pagination

Server-side pagination. Default page size is configurable; navigation controls appear at the bottom of the table.

Actions

Page Actions

Action	Description
Add Candidate	Opens the Create Candidate dialog

Row Actions

Action	Permission	Description
Edit	canWriteCandidates	Opens the Edit Candidate dialog
Delete	canWriteCandidates	Opens the Delete confirmation dialog

Clicking a row name opens the Candidate Detail panel.

Creating a Candidate

Click Add Candidate to open the Create Candidate dialog.

Fields

Field	Required	Type	Description	Default	Validation
First Name	Yes	Text	Candidate’s first name	—	Required
Last Name	Yes	Text	Candidate’s last name	—	Required
Email	Yes	Email	Contact email address	—	Valid email; must be unique across candidates
Phone	No	Text	Contact phone number	—	—
Source	No	Select	How the candidate was sourced	—	—
Status	Yes	Select	Current candidate status	Active	Required
Tags	No	Badge input	Categorization tags	—	—

Steps:

1. Click Add Candidate.
2. Enter the candidate’s first name, last name, and email.
3. Optionally set the source, phone, and tags.
4. Click Create.

Editing a Candidate

Click the Edit row action to open the Edit Candidate dialog. Same fields as Creating. Email is editable but must remain unique.

Candidate Detail Panel

Clicking a candidate name opens the Candidate Detail side panel with three tabs:

Overview tab

Section	Description
Contact Information	Email and phone
Source	Source label and referral/agency details if applicable
Tags	Tags assigned to the candidate
Timeline	Created date and last updated date

Resume tab

The Resume tab allows uploading, replacing, downloading, and deleting the candidate’s resume. Supported formats: PDF, DOC, DOCX.

When a resume is uploaded the system parses it and populates structured profile data (confidence score shown per field).

Action	Description
Upload Resume	Drag-and-drop or click to browse
Download	Download the current resume file
Replace	Upload a new file to replace the existing one
Delete	Remove the resume file

Profile tab

Displays structured profile data parsed from the resume or entered manually:

Section	Description
Summary	Professional summary
Experience	Work history with company, title, and dates
Education	Degrees and institutions with optional GPA
Skills	List of skills
Languages	Languages spoken
Certifications	Professional certifications
Links	LinkedIn profile or personal website

Deleting a Candidate

1. Open row actions and select Delete.
2. Confirm in the dialog — the action cannot be undone.

Note: Deleting a candidate does not automatically delete linked applications. Review the candidate’s applications before deleting.

Common tasks

1. Open HR → Recruitment → Candidates from the sidebar.
2. Use the search box or filters to locate the candidate.
3. Click the name to view the detail panel, or use row actions to edit or delete.

Related Pages

• Applications — Applications linked to candidates
• Interviews — Interview records linked through applications
• Job Postings — Open positions candidates apply to