Bulk Edit Tasks

The Bulk Edit Tasks dialog lets you apply the same changes to multiple tasks at once. Each field has an Apply checkbox — only fields you explicitly mark are included in the update, so you can change status on twenty tasks without accidentally overwriting their priorities.

How to Open the Dialog

The dialog is available from three surfaces:

Surface	How to select tasks
Backlog	Check task row checkboxes, then click Bulk Edit in the selection toolbar
Boards	Ctrl+click / Cmd+click task cards to multi-select, then click Bulk Edit

At least two tasks must be selected before the Bulk Edit button appears.

Fields

Field	Required	Type	Description	Default	Validation
Status	No	Select	New status to apply to selected tasks	todo	Apply checkbox must be checked; one of: Backlog, To Do, In Progress, Review, Done, Cancelled
Priority	No	Select	New priority to apply to selected tasks	medium	Apply checkbox must be checked; one of: Low, Medium, High, Urgent
Assignee	No	User select	User to assign to selected tasks	—	Apply checkbox must be checked; can be cleared to unassign; active users only
Due Date / Time	No	Date + Time	New due date and time for selected tasks	—	Apply checkbox must be checked; 5-minute steps
Tags	No	Multi-select	Tags to set on selected tasks	[]	Apply checkbox must be checked; replaces existing tags on all selected tasks (not appended); max 50 tags

Status options:

Value	Description
Backlog	Not yet scheduled
To Do	Scheduled but not started
In Progress	Actively being worked on
Review	Under review or QA
Done	Completed
Cancelled	Cancelled and will not be completed

Priority options:

Value	Description
Low	Nice to have
Medium	Standard priority
High	Important; do soon
Urgent	Critical; do immediately

Apply Checkbox Behavior

• Each field row has a checkbox labeled Apply.
• Changing a field value automatically ticks its Apply checkbox.
• You can also tick or untick Apply manually.
• Only fields with Apply checked are sent in the patch payload.
• Fields with Apply unchecked are ignored, even if their value was changed in the dialog.

Validation Rules

Rule	Behavior
At least one field	The Apply button is disabled until at least one Apply checkbox is checked
Unsaved changes guard	The dialog is considered dirty as soon as any Apply checkbox is ticked
Tags replace	Tags are replaced wholesale on all selected tasks — they do not append to existing tags
Assignee clear	Setting Apply on Assignee with no user selected clears the assignee on all selected tasks

Post-save Behavior

• The patch is applied to all selected tasks via a bulk API call.
• After a successful save the dialog closes and the source list (Backlog or Boards) refreshes.
• The dialog resets to its initial state after it closes.

Notes

• Tags behavior is replace, not append: if a task has tags [alpha, beta] and you bulk-apply [gamma], the result is [gamma].
• Setting Assignee to empty and applying it will unassign all selected tasks.

Common Tasks

1. Open Backlog or Boards and select the tasks you want to update.
2. Click Bulk Edit in the selection toolbar.
3. Tick the Apply checkbox for each field you want to change (e.g., tick Apply on Status and set it to In Progress).
4. Click Apply. The changes are saved and the list refreshes.

Permissions & System Behavior

• Bulk editing tasks requires access to the Projects module.
• Users with edit permissions see the Bulk Edit option in the selection toolbar.
• Only the checked fields are written — unchecked fields on selected tasks are untouched.

Related Pages

• Backlog — Checkbox multi-select entry point for bulk editing
• Boards — Ctrl/Cmd+click multi-select entry point for bulk editing
• Create Task — Create a new task
• Edit Task — Edit a single task