Applications

The Applications page tracks every job application submitted to your organization. Each application links a candidate to a job posting and moves through defined pipeline stages from Applied through to Hired, Rejected, or Withdrawn. Applications can be starred for priority tracking, evaluated with scores, linked to scheduled interviews, and annotated with internal notes.

Accessing the Page

• Route: /applications
• Menu Path: HR → Recruitment → Applications

List Columns

Column	Default Visible	Sortable	Description
Candidate	Yes	Yes	Candidate name and email
Position	Yes	Yes	Job posting title the application is for
Stage	Yes	No	Current pipeline stage badge
Score	Yes	Yes	Average evaluation score
Applied	Yes	Yes	Date the application was submitted

Pipeline Stages

Applications move through a sequential pipeline. Stage order is:

graph LR
    APPLIED --> SCREENING
    SCREENING --> PHONE_SCREEN
    PHONE_SCREEN --> INTERVIEW
    INTERVIEW --> ASSESSMENT
    ASSESSMENT --> REFERENCE_CHECK
    REFERENCE_CHECK --> OFFER
    OFFER --> HIRED
    OFFER --> REJECTED
    OFFER --> WITHDRAWN

Stage	Description
Applied	Application received
Screening	Initial review by HR
Phone Screen	Initial phone conversation
Interview	One or more interview rounds
Assessment	Skills test or assignment
Reference Check	Reference verification
Offer	Offer extended to candidate
Hired	Candidate accepted the offer
Rejected	Application declined
Withdrawn	Candidate withdrew

Outcome Values

A final outcome can be set on any application to close it:

Outcome	Description
Hired	Candidate was hired
Rejected	Application was rejected
Withdrawn	Candidate withdrew their application
No Show	Candidate did not appear for an interview

Filtering

Filter	Type	Description
Search	Free text	Searches by candidate name
Job Posting	Select	Filter by specific job posting
Stage	Select	Filter by current pipeline stage
Starred	Select	All, Starred only, or Not Starred

Sorting

Click any sortable column header to sort ascending; click again for descending; third click removes the sort.

Pagination

Server-side pagination with configurable page size.

Actions

Page Actions

Action	Description
Add Application	Opens the Create Application dialog

Row Actions

Clicking a row opens the Application Detail side panel where all actions are available.

Creating an Application

Click Add Application to open the Create Application dialog.

Fields

Field	Required	Type	Description	Default	Validation
Candidate	Yes	Entity select	The candidate applying	—	Required
Job Posting	Yes	Entity select	The open job posting	—	Required; only Open postings shown
Source URL	No	URL	Where this application originated	—	—
Notes	No	Textarea	Internal notes about the application	—	—

If the selected job posting has an application form schema attached, the form fields are rendered inline and may add additional required fields.

Steps:

1. Click Add Application.
2. Select the candidate and the job posting.
3. Optionally add a source URL and notes.
4. Fill in any application form fields shown below.
5. Click Create Application.

Application Detail Panel

Clicking any application row opens the Application Detail side panel with five tabs:

Overview tab

Section	Description
Candidate Information	Name, email, phone, and link to candidate profile
Move to Stage	Stage selector to advance or move the application
Evaluation Score	Average score from all evaluations
Timeline	Application date, last stage change date, outcome set date
Source	Source URL if provided
Resume	Download link if a resume is attached to the candidate

Available actions from the Overview tab:

Action	Description
Star / Unstar	Toggle priority flag on the application
Set Outcome	Open the outcome dialog to mark the final result
Disqualify	Immediately disqualify with a reason prompt
Schedule Interview	Opens the Interview scheduling dialog
Add Evaluation	Opens the evaluation form

Interviews tab

Lists all interviews scheduled for this application. Each interview shows type, date/time, status, and feedback summary. See Interviews for full detail.

Evaluations tab

Lists all evaluations submitted for this application by interviewers or recruiters. Each evaluation shows the evaluator, score, strengths, concerns, and notes. New evaluations can be submitted here.

History tab

Shows the full stage change history with timestamps.

Notes tab

Internal notes specific to this application. Notes can be added and edited here.

Setting an Outcome

Open the application detail panel and click Set Outcome.

Field	Required	Type	Description
Outcome	Yes	Select	Hired, Rejected, Withdrawn, or No Show
Reason	No	Textarea	Additional detail about the outcome

After an outcome of Hired is set, the application can be converted to an employee record using the Hire from Application action on the Employees page.

Common tasks

1. Open HR → Recruitment → Applications from the sidebar.
2. Filter by job posting or stage to focus on a subset.
3. Click an application row to open the detail panel.
4. Advance the stage, schedule interviews, or set the final outcome.

Related Pages

• Candidates — Candidate profiles
• Job Postings — Job postings that applications are submitted to
• Job Posting Detail — View applications scoped to a single posting
• Interviews — Interview records linked to applications
• Employees — Convert hired applications to employee records