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Stock In

The Stock In list page displays all stock receipt documents in the system. A Stock In document records the physical receipt of goods into a warehouse — it increases inventory quantities for the specified items. Documents follow a Draft → Confirmed → Cancelled workflow; only Draft documents can be edited or deleted.

Stock In list showing Document #, Status, Warehouse, Date, and Reference columns with multiple receipt documents

Accessing the Page

Section titled “Accessing the Page”

Navigate to Inventory → Operations → Stock-In in the sidebar, or go to /inventory/operations/stock-in.

List Columns

Section titled “List Columns”
ColumnDefault VisibleSortableDescription
Document #YesYesSystem-generated document number
StatusYesYesCurrent status badge
DateYesYesDocument date
WarehouseYesYesReceiving warehouse
ReferenceYesYesOptional external reference number
CreatedYesYesCreation timestamp

Status Values

Section titled “Status Values”
graph LR
    DRAFT[Draft] -->|Confirm| CONFIRMED[Confirmed]
    DRAFT -->|Delete| DELETED[Deleted]
    CONFIRMED -->|Cancel| CANCELLED[Cancelled]
StatusDescription
DraftDocument is being prepared; stock has not yet been received; editing and deletion are allowed
ConfirmedDocument is posted; warehouse stock quantities are updated; editing is locked
CancelledDocument was cancelled after confirmation; stock quantities are reversed

Filtering

Section titled “Filtering”
FilterTypeDescription
SearchFree textSearches by document number or reference
StatusDropdownDraft, Confirmed, Cancelled, or All
Date FromDateDocuments on or after this date
Date ToDateDocuments on or before this date

Sorting

Section titled “Sorting”

Click any sortable column header to sort. Default sort: Date descending (newest first).

Pagination

Section titled “Pagination”

Load More pattern — 20 records per load.

Actions

Section titled “Actions”

Page Actions

Section titled “Page Actions”
ActionPermissionDescription
New Stock InWrite (Operations)Opens the Create Stock In form

Row Actions

Section titled “Row Actions”
ActionPermissionDescription
ViewReadNavigate to the Stock In Detail page
EditWriteNavigate to the Edit Stock In form — Draft only
ConfirmWriteTransition from Draft to Confirmed
DuplicateWriteCreate a new Draft copied from this document
CancelWriteCancel a Confirmed document — requires a cancellation reason
DeleteAdminDelete a Draft document after confirmation

Click any row to open the detail page.

Deleting a Stock In Document

Section titled “Deleting a Stock In Document”
  1. Locate a document with status Draft
  2. Click the row actions menu and select Delete
  3. A confirmation dialog displays: “Delete stock in [document number]?”
  4. Click Delete to confirm — the list reloads

Only Draft documents can be deleted. Confirmed documents must be Cancelled if they need to be reversed.

Common tasks

Section titled “Common tasks”
  1. Open the page from Inventory → Operations → Stock-In.
  2. Apply Status or Date filters to narrow the list.
  3. Click New Stock In to record a new receipt, or click a row to view details.
Section titled “Related Pages”