Create Stock Out

Create a new Stock Out document to record goods physically removed from a warehouse. The form captures the issuing warehouse, document date, an optional reference number, and one or more line items specifying which items were issued and in what quantities. New documents start in Draft status.

Accessing the Page

From the Stock Out list, click New Stock Out, or navigate directly to /inventory/operations/stock-out/new.

Form Overview

Section	Description
Document Details	Header fields: warehouse, date, reference, and remarks
Line Items	One row per item issued, with item code, quantity, UOM, and notes

Document Details

Field	Required	Type	Description	Default	Validation
Warehouse	Yes	Entity select	Warehouse from which stock is issued	—	Only active warehouses; required before saving
Document Date	No	Date	Date of the physical issue	Today	—
Reference	No	Text	External reference (e.g., work order, delivery note)	—	—
Remarks	No	Textarea	Document-level notes	—	—

Line Items

Each line represents one item issued.

Field	Required	Type	Description	Default	Validation
#	—	Number	Auto-assigned line number	Sequential	—
Item	Yes	Entity select	Item issued — only stock-tracked items are listed	—	Required on each line
Quantity	Yes	Number	Quantity issued	1	Must be greater than 0
UOM	No	Text	Unit of measure — populated automatically from the item	—	—
Notes	No	Text	Line-level note	—	—

Use Add Line to append a row. Use the delete icon to remove a line.

Validation Rules

Rule	Behavior
Warehouse required	Cannot save without selecting a warehouse
At least one line	At least one line item is required
Quantity positive	All line quantities must be greater than 0
Item required per line	Each line must have an item selected

Post-save behavior

After successful creation:

• The document is saved with status Draft
• The system assigns a document number
• You are redirected to the Stock Out Detail page
• A success notification shows the new document number

The document does not reduce warehouse stock quantities until it is Confirmed.

Common tasks

1. Open Inventory → Operations → Stock-Out and click New Stock Out.
2. Select the issuing warehouse, date, and optional reference.
3. Add line items with the items to be issued and their quantities, then click New Stock Out to save.

Permissions & system behavior

• Creating a Stock Out document requires Write permission on Operations.
• The document starts in Draft status and must be Confirmed to deduct stock.

Related Pages

• Stock Out — List all issue documents
• Stock Out Detail — View a specific issue document
• Edit Stock Out — Edit a Draft issue document