Cash Invoice

The Cash Invoice form creates an A/R Invoice and a corresponding Payment Receipt simultaneously in a single transaction. Use this flow for point-of-sale or cash-on-delivery scenarios where payment is collected at the time of invoicing.

Accessing the Page

Navigate to Finance → Accounts Receivable → Cash Invoice in the sidebar, or go to /finance/ar/cash-invoice/new.

Form Overview

Area	Description
Document Header	Customer, date, contact, addresses, currency, reference
Line Items	Editable table of items, quantities, prices, discounts, taxes, and warehouses
Document Footer	Payment terms, price list, sales person, remarks, and totals
Payment Details	One or more payment lines specifying how the customer pays
Fiscal Data (conditional)	Customer type and fiscal customer name for countries with fiscal integration

Button	Behavior
Create & Pay	Validate and submit; creates both invoice and receipt
Cancel	Discard and return to A/R Invoices

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Document Header Fields

Field	Required	Type	Description	Default	Validation
Customer	Yes	Entity select	Active customer business partner	—	Warning shown if partner is on hold
Document Date	Yes	Date	Invoice and receipt date	Today	—
Due Date	No	Date	Payment due date	—	Cannot be before document date
Contact	No	Entity select	Contact person from the selected customer	—	—
Billing Address	No	Entity select	Billing address	—	—
Shipping Address	No	Entity select	Shipping address	—	—
Currency	Yes	Select	Transaction currency	Customer default	Only enabled currencies
Reference	No	Text	External reference number	—	—

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Line Items

Same structure as Create A/R Invoice — Line Items. Each line requires: Item, Quantity (> 0), Unit Price, Tax Category, and Warehouse.

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Document Footer Fields

Field	Required	Type	Description	Default	Validation
Payment Terms	Yes	Entity select	Payment terms	Customer default	—
Price List	Yes	Entity select	Price list	Customer default	—
Sales Person	No	Entity select	Assigned sales agent	—	—
Remarks	No	Textarea	Free-text notes	—	—

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Payment Details

At least one payment line is required. Multiple lines can be added to split payment across methods.

Field	Required	Type	Description	Default	Validation
Payment Method	Yes	Select	How the customer is paying	Cash	Required per line
Amount	Yes	Number	Amount for this payment method	—	Must be > 0
Bank Account	Yes (for Bank Transfer)	Entity select	Bank account receiving the transfer	—	Required when method is Bank Transfer
CC Terminal	Yes (for Credit Card)	Entity select	Credit card terminal used	—	Required when method is Credit Card
Check Number	No (for Check)	Text	Check number	—	—
CC Last Four	No (for Credit Card)	Text	Last four digits of the card	—	—
CC Auth Code	No (for Credit Card)	Text	Authorization code	—	—

Payment Method options:

Method	Description
Cash	Physical cash payment
Bank Transfer	Electronic bank transfer to a configured bank account
Check	Payment by check
Credit Card	Card payment through a configured CC terminal

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Fiscal Data (Conditional)

When fiscal integration is enabled for the tenant’s country, a Fiscal Data section appears after the payment details.

Field	Required	Type	Description	Default	Validation
Customer Type	Yes	Select	Fiscal classification of the customer	End Consumer	Required when fiscal is enabled
Customer Name	No	Text	Fiscal customer name (pre-filled from BP name)	BP name	—

Customer Type options:

Value	Description
End Consumer	Individual consumer without a tax ID
Taxpayer	Business or individual with a registered tax ID
Government	Government entity
Foreign	Foreign (non-resident) customer

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Validation Rules

Rule	Behavior
Customer required	Cannot submit without a customer
Payment Terms required	Cannot submit without payment terms
Price List required	Cannot submit without a price list
At least one line required	Cannot submit with an empty lines table
Quantity > 0	All line quantities must be positive
Tax Category required	Each line must have a tax category
Warehouse required	Each line must have a warehouse
Stocked-item lines require a Sales Delivery source	Invoices with stocked lines must originate from a Sales Delivery before they can be posted
At least one payment line	Cannot submit without payment details
Payment Method required	Each payment line must have a method
Bank Account required	Required when method is Bank Transfer
CC Terminal required	Required when method is Credit Card

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Post-save behavior

After successful submission:

• An A/R Invoice is created in Posted status with the invoice document number
• A Payment Receipt is created in Posted status with the receipt document number
• The receipt is automatically applied to the invoice
• A success notification shows both document numbers
• You are redirected to the A/R Invoice Detail page

Common tasks

1. Open the Cash Invoice page from the sidebar.
2. Select the customer, add line items, and select payment terms and price list.
3. Add payment line(s) in the Payment Details section, then click Create & Pay.

Permissions & system behavior

• Creating cash invoices requires the canCreateARInvoice permission.
• Both the invoice and receipt are created atomically — if either fails, neither is saved.

Related Pages

• A/R Invoices — All invoices including those created via cash invoice
• A/R Invoice Detail — Where you land after creation
• Payment Receipts — The receipt created alongside the invoice
• Fiscal Integration — Configure fiscal document generation