Stock In Detail

The Stock In Detail page shows the complete record for a single stock receipt document. It displays the document header (warehouse, date, reference, status), all line items, and provides action buttons to edit, confirm, cancel, duplicate, or delete the document depending on its current status.

Accessing the Page

From the Stock In list, click any row, or navigate directly to /inventory/operations/stock-in/:id.

Header / Action Bar

Button	Description	Availability
Back	Return to the Stock In list	Always
History	Open the document change history dialog	Always
Actions menu	Expand additional actions	Always
— Edit	Open the Edit Stock In form	Draft only
— Confirm	Post the document and update warehouse stock	Draft only; requires Write permission
— Cancel	Cancel a posted document; requires a cancellation reason	Confirmed only; requires Write permission
— Duplicate	Create a new Draft copied from this document	Always; requires Write permission
— Delete	Delete this document	Draft only; requires Admin permission

Summary Card

The top card shows document-level fields:

Field	Description
Document #	System-generated document number
Status	Current status badge (Draft, Confirmed, or Cancelled)
Warehouse	Receiving warehouse code and name
Document Date	Date of the physical receipt
Reference	Optional external reference number
Remarks	Document-level notes
Created	Creation timestamp and user
Updated	Last update timestamp and user

Line Items

The line items table lists every item received on this document:

Column	Description
#	Line number
Item Code	Item identifier
Item Name	Item display name
Quantity	Quantity received
UOM	Unit of measure
Notes	Line-level notes

Document History

Click History in the action bar to open the change history dialog. The history log shows all changes to the document header and line items, including which fields changed, who made the change, and when. Tracked fields include document date, reference, remarks, status, warehouse, and all line-level fields.

Workflow Actions

Confirming a Document

Click Confirm (available for Draft documents) to post the receipt. Confirming a Stock In document:

1. Updates the warehouse stock quantities for all line items
2. Changes the document status to Confirmed
3. Locks all fields from editing

Cancelling a Document

Click Cancel (available for Confirmed documents) to reverse the receipt. A dialog asks for a cancellation reason. Cancelling:

1. Reverses the warehouse stock quantities for all line items
2. Changes the status to Cancelled
3. Stores the cancellation reason on the document

Duplicating a Document

Click Duplicate in the Actions menu to create a new Draft document with the same warehouse and line items. The duplicate opens directly in the detail view with its new document number. The duplicated document can be edited before confirming.

Deleting a Document

1. Click the Actions menu and select Delete (available for Draft documents only)
2. A confirmation dialog displays: “Delete stock in [document number]?”
3. Click Delete to confirm — you are redirected to the Stock In list

Business Rule Notes

• Confirming a document is the only action that updates warehouse stock. Draft documents have no effect on inventory quantities.
• A Confirmed document cannot be edited. If a correction is needed, cancel the document and create a new one.
• The document number is assigned by the system at creation time and cannot be changed.

Common tasks

1. Open the document from the Stock In list.
2. Review the line items and header details.
3. Click Confirm to post the receipt to inventory, or use Edit to make corrections while still in Draft.

Related Pages

• Stock In — List all receipt documents
• Create Stock In — Create a new receipt document
• Edit Stock In — Edit a Draft document