Create Receipt

Create a payment receipt to record money received from a customer. The receipt can include multiple payment lines (splitting payment across cash, credit card, bank transfer, or check), and you can allocate the receipt amount directly against open invoices on the same form.

Accessing the Page

From the Payment Receipts list, click New Receipt, or navigate to /finance/banking/receipts/new.

Form Overview

Area	Description
Document Header	Customer, date, currency, reference
Payment Lines	One or more payment method lines with amounts
Balance Applied	Optional: apply existing on-account balance
Allocation Table	Assign receipt amounts to open invoices
Remarks	Free-text notes

The form footer shows a running summary: Allocated, Paid, and Balance (Paid minus Allocated). The balance indicator turns amber if paid > allocated (unapplied balance remains) or red if over-allocated.

Button	Behavior
Create Receipt	Validate and submit the form
Cancel	Discard and return to the list

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Document Header Fields

Field	Required	Type	Description	Default	Validation
Customer	Yes	Entity select	Active customer business partner	—	Required; warning if customer has no open invoices
Document Date	Yes	Date	Receipt date	Today	—
Currency	Yes	Select	Receipt currency	Customer default or tenant default	—
Reference	No	Text	External reference (bank reference, check number, etc.)	—	—
Remarks	No	Textarea	Free-text notes	—	—

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Payment Lines

At least one payment line is required. Each payment line specifies the method and amount.

Field	Required	Type	Description	Default	Validation
Payment Method	Yes	Select	How the payment was received	Bank Transfer	Required
Amount	Yes	Number	Amount for this method	—	Must be > 0
Bank Account	Yes (Bank Transfer)	Entity select	Receiving bank account	—	Required when method is Bank Transfer
CC Terminal	Yes (Credit Card)	Entity select	Credit card terminal used	—	Required when method is Credit Card
Check Number	No (Check)	Text	Check number	—	—
CC Last Four	No (Credit Card)	Text	Last four digits of the card	—	—
CC Auth Code	No (Credit Card)	Text	Authorization code	—	—

Payment Method options:

Method	Description
Bank Transfer	Electronic transfer to a configured bank account
Cash	Physical cash
Check	Payment by check
Credit Card	Card transaction through a CC terminal

Click Add Payment Line to add additional methods. Click the delete icon to remove a line.

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Balance Applied (Conditional)

If the selected customer has an existing on-account balance (from previously unapplied receipts), an optional Balance Applied field appears. Enter an amount (up to the available on-account balance) to apply it toward the current allocation. This reduces the net new payment required.

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Allocation Table

After selecting a customer, a table of open invoices appears. Enter an amount in the Allocate column for each invoice you wish to apply this receipt to.

Column	Description
Invoice #	Open invoice document number
Date	Invoice document date
Balance Due	Remaining unpaid balance on the invoice
Allocate	Amount to apply from this receipt (editable, max = balance due)

You do not have to allocate the full receipt amount. Any unapplied balance remains on the customer’s account and can be reconciled later via the Reconciliation page.

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Validation Rules

Rule	Behavior
Customer required	Cannot submit without a customer
At least one payment line	Cannot submit with no payment lines
Payment Method required	Each line must have a method
Amount > 0	Each payment line must have a positive amount
Bank Account required	Required when method is Bank Transfer
CC Terminal required	Required when method is Credit Card
Allocation ≤ balance due	Cannot allocate more than the invoice balance
Allocation ≤ total paid	Total allocated cannot exceed total payment amount

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Post-save behavior

After successful creation the receipt is created with Draft status and you are redirected to the Receipt Detail page. From there you can post the receipt.

Common tasks

1. Open Payment Receipts from the sidebar and click New Receipt.
2. Select the customer, enter the document date, and add payment line(s).
3. Enter allocation amounts in the invoice table, then click Create Receipt.

Permissions & system behavior

• Creating receipts requires the canCreateReceipt permission.
• Posted receipts update the customer’s on-account balance and reduce invoice balances for allocated invoices.

Related Pages

• Payment Receipts — List all receipts
• Receipt Detail — View and post a receipt
• Edit Receipt — Edit a Draft receipt
• Reconciliation — Match unapplied receipts to invoices
• Bank Accounts — Configure bank accounts for Bank Transfer payments
• CC Terminals — Configure credit card terminals