Purchase Orders

The Purchase Orders list page shows all vendor purchase orders in the system. A purchase order (PO) is a formal commitment to a vendor to purchase goods at agreed prices. POs can be created manually, from an Approved Purchase Requisition, or from a Sent RFQ. Confirming a PO commits the order with the vendor and decrements the associated PR open quantities.

Accessing the Page

Navigate to Commerce → Procurement → Purchase Orders in the sidebar, or go to /commerce/procurement/purchase-orders.

Notes

• This page is currently DEV-gated and only visible in development environments.
• Only Draft POs can be edited and deleted.
• Confirming a PO locks prices and line quantities and commits the order with the vendor. The associated PR open quantities are decremented.
• A Confirmed PO shows a Create Goods Receipt shortcut to receive the ordered goods.

What you can do here

• Browse all purchase orders with filtering by status and date range.
• Search by document number or vendor name.
• Create a new PO manually, from a PR, or from an RFQ.
• Confirm, close, or cancel purchase orders.
• Track expected delivery dates and goods receipt progress.

Common tasks

1. Open Commerce → Procurement → Purchase Orders from the sidebar.
2. Filter by Status = Confirmed to find orders awaiting goods receipt.
3. Click a row to review the order and create a goods receipt.

List Columns

Column	Default Visible	Sortable	Description
Doc #	Yes	Yes	System-generated PO number
Vendor	Yes	Yes	Business partner (vendor) name
Date	Yes	Yes	Document date
Expected Delivery	Yes	Yes	Expected delivery date
Status	Yes	Yes	Current workflow status badge
Grand Total	Yes	Yes	Total amount including tax
Vendor Ref #	No	No	Vendor’s own PO number
Source PR	No	No	Source PR number
Source RFQ	No	No	Source RFQ number
Buyer	No	No	Assigned buyer
Currency	No	No	Document currency
Reference	No	No	External reference
Created	No	Yes	Creation timestamp
Updated	No	Yes	Last modification timestamp

Status Values

Status	Description
Draft	PO is being prepared; editable and deletable
Confirmed	PO confirmed and sent to vendor; prices and quantities locked
Closed	PO fulfilled and closed; terminal state
Cancelled	PO cancelled; terminal state

Filtering

Filter	Type	Description
Search	Free text	Searches across document number and vendor name
Status	Dropdown	Filter by status; default shows all
Date From	Date	Show POs with a document date on or after this date
Date To	Date	Show POs with a document date on or before this date

Sorting

Click any sortable column header to sort ascending, then descending, then remove. Default sort: Created descending.

Pagination

Load More pattern — 20 records per load.

Actions

Page Actions

Action	Description	Permission
New Purchase Order	Navigate to the Create PO form	Write

Row Actions

Action	Description	Permission
View	Open the PO detail page	Read
Edit	Edit the PO — Draft only	Write
Duplicate	Create a copy as a new Draft	Write
Confirm	Transition Draft → Confirmed	Write
Close	Transition Confirmed → Closed	Write
Cancel	Transition Draft or Confirmed → Cancelled (requires reason)	Write
Delete	Permanently delete — Draft only	Admin

Deleting a Purchase Order

1. Locate the PO — it must have status Draft.
2. Click the row actions menu and select Delete.
3. A confirmation dialog warns that the deletion is permanent.
4. Click Delete to confirm.

Related Pages

• Purchase Requisitions — Source PRs for POs
• Requests for Quotation — Source RFQs for POs
• Goods Receipts — Receive goods from confirmed POs