Purchase Requisitions

The Purchase Requisitions list page shows all internal purchase requests in the system. A purchase requisition (PR) is an internal document that requests approval to purchase goods or services. Once approved, PRs can generate Requests for Quotation (RFQs) and Purchase Orders (POs).

Accessing the Page

Navigate to Commerce → Procurement → Purchase Requisitions in the sidebar, or go to /commerce/procurement/requisitions.

Notes

• This page is currently DEV-gated and only visible in development environments.
• Only Draft PRs can be edited and deleted.
• Approving a PR authorizes it for purchasing; the PR cannot be returned to Draft after approval without using Revert to Draft.
• A Short-close action is available for Approved PRs with remaining open quantity. This closes the PR without fulfilling all lines, with a required reason.
• From an Approved PR, you can create an RFQ or a Purchase Order directly using the New from PR actions on those pages.
• The PR open quantity decreases as linked POs are confirmed.

What you can do here

• Browse all purchase requisitions with filtering by status and date range.
• Search by document number, vendor, or reference.
• Create new purchase requests for internal approval.
• Approve, revert, short-close, or cancel PRs.
• Track sourcing progress through linked RFQs and POs.

Common tasks

1. Open Commerce → Procurement → Purchase Requisitions from the sidebar.
2. Filter by Status = Draft to find requisitions pending approval.
3. Click a row to open the detail page and approve or act on the requisition.

List Columns

Column	Default Visible	Sortable	Description
Doc #	Yes	Yes	System-generated requisition number
Vendor	Yes	Yes	Business partner (vendor) if specified
Date	Yes	Yes	Document date
Required By	Yes	Yes	Date the goods are needed
Status	Yes	Yes	Current workflow status badge
Grand Total	Yes	Yes	Total amount including tax
Requester	No	No	User who submitted the requisition
Currency	No	No	Document currency
Reference	No	No	External reference number
Created	No	Yes	Creation timestamp
Updated	No	Yes	Last modification timestamp

Status Values

Status	Description
Draft	Requisition is being prepared; editable and deletable
Approved	Requisition approved and available for sourcing
Closed	Requisition fully fulfilled and closed; terminal state
Cancelled	Requisition cancelled; terminal state

Filtering

Filter	Type	Description
Search	Free text	Searches across document number, vendor, and reference
Status	Dropdown	Filter by status; default shows all
Date From	Date	Show PRs with a document date on or after this date
Date To	Date	Show PRs with a document date on or before this date

Sorting

Click any sortable column header to sort ascending, then descending, then remove. Default sort: Created descending.

Pagination

Load More pattern — 20 records per load.

Actions

Page Actions

Action	Description	Permission
New Requisition	Navigate to the Create Purchase Requisition form	Write

Row Actions

Action	Description	Permission
View	Open the Purchase Requisition Detail page	Read
Edit	Open the Edit Purchase Requisition form — Draft only	Write
Duplicate	Create a copy as a new Draft	Write
Approve	Transition Draft → Approved	Write
Revert to Draft	Transition Approved → Draft	Write
Short-close	Close the PR with remaining open quantity (requires reason)	Write
Close	Transition Approved → Closed	Write
Cancel	Transition Draft or Approved → Cancelled (requires reason)	Write
Delete	Permanently delete — Draft only	Admin

Deleting a Purchase Requisition

1. Locate the PR — it must have status Draft.
2. Click the row actions menu and select Delete.
3. A confirmation dialog warns that the deletion is permanent.
4. Click Delete to confirm.

Related Pages

• Create Purchase Requisition — Create a new PR
• Purchase Requisition Detail — View a specific PR
• Edit Purchase Requisition — Edit a draft PR
• Requests for Quotation — RFQs sourced from approved PRs
• Purchase Orders — POs created from approved PRs