Goods Receipts

The Goods Receipts list shows all vendor goods receipt (GRPO) documents in the system. A Goods Receipt records the physical receipt of items shipped by a vendor against a confirmed Purchase Order. Confirming a Goods Receipt increments inventory in the receiving warehouse, increments the source PO line’s fulfilled quantity, and exposes the line to A/P document creation in finance.

Accessing the Page

Navigate to Commerce → Procurement → Goods Receipts in the sidebar, or go to /commerce/procurement/goods-receipts.

Notes

• A Goods Receipt is always created from a confirmed Purchase Order. The PO is the canonical source — the receipt’s lines are locked to the PO line and the receivable quantity per line defaults to the PO line’s open quantity.
• Confirming a Goods Receipt is the moment inventory is recognized. The transition publishes commerce.grpo.confirmed, which the inventory service consumes to increment stock; the source PO line’s Fulfilled Quantity is incremented at the same time.
• Only Draft Goods Receipts can be edited or deleted. Cancelling a Confirmed Goods Receipt requires a reason and reverses both the inventory movement and the PO fulfillment.
• Partial receipts are supported — receive a subset of the ordered quantity and create additional receipts later for the remainder.

What you can do here

• Browse all goods receipts with filtering by status and date range.
• Search by document number or vendor name.
• Create a new Goods Receipt from a confirmed Purchase Order.
• Confirm or cancel goods receipts.
• Download a PDF copy of a Goods Receipt.

Common tasks

1. Open Commerce → Procurement → Goods Receipts from the sidebar.
2. Click New from Purchase Order, pick a confirmed PO with open lines, and adjust receivable quantities per line.
3. Confirm the Goods Receipt — inventory is posted and the source PO’s fulfilled quantity updates.

List Columns

Column	Default Visible	Sortable	Description
Doc #	Yes	Yes	System-generated GRPO number
Date	Yes	Yes	Document date
Status	Yes	Yes	Workflow status badge
Vendor	Yes	No	Business partner (vendor) name
Grand Total	Yes	Yes	Total amount including tax (currency-formatted)

Status Values

Status	Description
Draft	Receipt is being prepared; editable and deletable
Confirmed	Receipt is posted; inventory is recognized and the PO line is fulfilled
Cancelled	Receipt was cancelled; inventory and PO fulfillment effects are reversed (reason required when cancelling from Confirmed)

Filtering

Filter	Type	Description
Search	Free text	Searches across document number and vendor name
Status	Dropdown	Filter by status
Date From	Date	Show receipts with a document date on or after this date
Date To	Date	Show receipts with a document date on or before this date

Sorting & Pagination

Click any sortable column header to sort ascending, then descending, then remove sort. Default sort: Created descending. The list uses a Load More pattern with 20 records per load.

Actions

Page Actions

Action	Description	Permission
New from Purchase Order	Open a picker to select a confirmed PO with open lines; the receipt pre-fills with the PO header and per-line remaining quantities	Write

Row Actions

Action	Description	Permission
View	Open the Goods Receipt detail page	Read
Edit	Edit the receipt — Draft only	Write
Confirm	Transition Draft → Confirmed; inventory is posted	Write
Cancel	Transition Draft or Confirmed → Cancelled (Confirmed requires a reason)	Write
Download PDF	Download a PDF copy of the receipt	Read
Delete	Permanently delete — Draft only	Admin

Detail Page Fields

Section	Field	Notes
Header	Vendor	Locked to the source PO’s vendor
Header	Document Date	Defaults to today
Header	Contact	From the BP’s contact list
Header	Vendor Ref #	Optional vendor-side reference
Header	Billing / Shipping Address	Pre-filled from the vendor
Lines	Item, Description	Locked to the PO line
Lines	Warehouse	Receiving warehouse for the line
Lines	Quantity	Defaults to the PO line’s open quantity; can be reduced
Lines	Unit Price, Discount %, Tax Category	Locked to the PO line
Lines	Batch Number, Serial Number, Notes	Set per line where applicable
Footer	Payment Terms, Price List	Locked to the PO
Footer	Received By	Employee who received the goods
Footer	Remarks	Free-text

Inventory & Cross-Service Effects

• Confirming a Goods Receipt publishes commerce.grpo.confirmed, which the inventory service consumes to increment stock in the receiving warehouse, and increments the source PO line’s Fulfilled Quantity. The fulfillment API exposes the receipt’s open quantities so Finance can create A/P Invoices or A/P Reserve Invoices that draw down those quantities.
• Cancelling a Confirmed Goods Receipt reverses both the inventory movement and the PO fulfillment, and emits commerce.grpo.cancelled. A reason is required.
• All state transitions are recorded in the document state transitions log and emit audit events.

Related Pages

• Purchase Orders — Source PO for goods receipts
• Vendor Returns — Created from a confirmed Goods Receipt
• Goods Returns — Physical shipment back to a vendor against a Vendor Return
• A/P Invoices — Finance counterpart created from a Goods Receipt
• A/P Reserve Invoices — Provisional finance counterpart pending the final vendor invoice