Payments to Vendors

The Payments to Vendors list shows all outgoing vendor payment documents. A vendor payment records cash leaving the business — by bank transfer, check, cash, or credit card — and applies the payment amount across one or more open A/P documents (A/P Invoices, A/P Credit Memos, or A/P Reserve Invoices) in a single transaction. Applications are tracked per target document, so a payment can fully or partially settle multiple vendor exposures at once.

Accessing the Page

Navigate to Finance → Accounts Payable → Payments to Vendors in the sidebar, or go to /finance/ap/payments-to-vendors.

List Columns

Column	Default Visible	Sortable	Description
Doc #	Yes	Yes	System-assigned payment number
Date	Yes	Yes	Document date
Status	Yes	Yes	Status badge
Vendor	Yes	Yes	Business partner name
Currency	Yes	No	Payment currency
Total	Yes	Yes	Total payment amount

Status Values

Status	Description
Draft	Payment is being prepared; not yet posted
Posted	Payment is posted; vendor balances and applied documents reflect the payment
Cancelled	Payment has been cancelled; balances are reversed

Actions

Page Actions

Action	Description	Permission
New Vendor Payment	Open the create form; the vendor and applied document are pre-filled when launched from an A/P Invoice / Reserve / Credit Memo via its Pay action	canCreateVendorPayment

Row Actions

Action	Description	Permission
View	Open the detail page	Any
Edit	Edit a Draft payment	canEditVendorPayment
Post	Transition Draft → Posted; applies the payment to target documents	canPostVendorPayment
Cancel	Cancel the payment; applications are reversed	canPostVendorPayment
Delete	Permanently delete — Draft only	canDeleteVendorPayment

Vendor Payment Form

A vendor payment has three sections: header, payment lines, and applications.

Header

Field	Required	Type	Description
Document Date	Yes	Date	Defaults to today
Vendor	Yes	BP picker	Locked when pre-filled from a target document
Currency	Yes	Select	Payment currency; hidden in single-currency tenants
Reference	No	Text	External reference
Remarks	No	Text	Free-text notes

Payment Lines

Each payment line records one method of payment. Multiple lines can be combined on a single payment.

Field	Required	Type	Description
Payment Method	Yes	Select	CASH, BANK_TRANSFER, CHECK, CREDIT_CARD
Amount	Yes	Decimal	Amount for this line
Bank Account	Conditional	Select	Required when method is BANK_TRANSFER
Check Number	Conditional	Text	Required when method is CHECK
Credit Card Terminal	Conditional	Select	Required when method is CREDIT_CARD
CC Last Four	Conditional	Text	Required when method is CREDIT_CARD
CC Authorization Code	Conditional	Text	Required when method is CREDIT_CARD

Applications

This section is the application flow added with vendor payment applications. Each row applies part (or all) of the payment to one open A/P document.

Field	Required	Type	Description
Target Type	Yes	Select	AP_INVOICE, AP_CREDIT_MEMO, AP_RESERVE_INVOICE
Target Document	Yes	Document picker	Open A/P document of the matching target type for this vendor
Open Amount	—	Read-only	Remaining open balance on the target document
Applied Amount	Yes	Decimal	Amount of this payment to apply to the target; cannot exceed the open amount

The sum of applied amounts must equal the sum of the payment lines’ amounts when the payment is posted. Draft payments may temporarily be out of balance, but posting is blocked until applications balance the payment lines.

Notes

• When you click Pay on an A/P Invoice, A/P Credit Memo, or A/P Reserve Invoice row action, the vendor payment form opens with the vendor locked and that document pre-selected in the Applications section. Adjust the applied amount or add additional target documents as needed.
• Posting a vendor payment drives each target document’s status (e.g., Posted → Partially Paid → Paid for A/P Invoices). Cancelling the payment reverses each application and recomputes the target documents’ statuses.
• A vendor payment can apply funds against an A/P Credit Memo target — this resolves an open vendor credit against a settled liability.
• In single-currency tenants the currency field is hidden from the vendor payment form.

Common tasks

1. From an A/P Invoice’s row actions, click Pay to start a vendor payment with the invoice pre-filled.
2. Add a payment line for the bank account and amount.
3. Review the Applications section; adjust the applied amount or add more A/P documents to settle in one transaction.
4. Post the payment.

Related Pages

• A/P Invoices — Vendor invoices that can be paid
• A/P Credit Memos — Apply payment funds against open credit memos
• A/P Reserve Invoices — Provisional vendor invoices that can be settled
• Bank Accounts — Bank accounts used for outgoing payments
• Payment Receipts — Customer-side counterpart (incoming payments)